The UF Water Institute is seeking a Program Assistant who can bring creativity, independent learning and excellent communication and time management skills to our collaborative work environment. The successful candidate will work under the direction of the Water Institute Director and collaborate with Water Institute staff to provide communications, programmatic and administrative assistance to University of Florida Water Institute programs. A more detailed breakdown of job duties is included below.


  • Assist with Water Institute research, education and outreach program development, implementation and evaluation.
  • Coordinate event planning, scheduling, set-up, and on-site coordination for both in-person and virtual Water Institute seminars, workshops, meetings, symposia and other events. Activities may include event advertisement, collecting participant registrations, room reservations and setup, catering orders, audio-visual and IT scheduling, and design and printing of materials.
  • Coordinate the administration of Water Institute programs, for example the Hydrologic Sciences Academic Concentration program, Faculty Fellows program, Water Institute Graduate Fellows program and Faculty Advisory Committee.
  • Assist with Water Institute Diversity and Equity efforts. Track, communicate and evaluate progress of strategic planning and Diversity and Equity action plan metrics.

Outreach and Communications

  • Maintain a dynamic web presence for the Water Institute via social media and the creation and management of website content, design and online databases. Work with information services personnel to improve website functionality and features. Evaluate the effectiveness of web presence and social media outlets.
  • Develop innovative communication products for the dissemination of research, extension and outreach programs to internal and external stakeholders through design of social media campaigns, spotlights, infographics, presentations and other materials.


  • Collect, organize and enter information for grant proposals and reports.
  • Provide general office management that includes overseeing inventory, mail, equipment, and facilities.
  • Serve as liaison to the IT unit, fiscal/travel services unit and external vendors to accomplish program objectives.
  • Other duties may be assigned based on the needs of the unit.

A bachelor’s degree in an appropriate area of specialization and one year of relevant experience is required. The ideal candidate will have excellent written and verbal communication skills, strong organizational and time management skills and experience in a relevant earth/environmental science field (water-related preferred). We are seeking proactive, innovative candidates that work well in a collaborative team environment. Proficiency in Microsoft Office Suite, Web Content Management Systems (Wordpress), social media outlets, Zoom, Qualtrics, Access and Adobe Creative Suite are highly desirable. Commitment to diversity and inclusion is required.

Applications containing a resume, letter of interest and the names and contact information for three references should be submitted through by April 6, 2022.

Our Commitment to Diversity:

The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identify and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in also aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits and training. The “government in the sunshine” laws of Florida require that all documents relating to the search process, including letters of application/nomination and reference, be available for public inspection.

The Water Institute is committed to a diverse, inclusive and equitable environment. We seek applications from a broad spectrum of individuals including members of diverse demographic groups, members of the LGTBQ+ community and persons with disabilities